Order Support with English | SwiconJobs

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Order Support with English

2024.03.21. | Hybrid | Romania

SwiconGroup is one of the leading members of the IT arena for almost a decade, since 2017 present also in Romania. Our wide range of services and highly trained professionals give us the opportunity to shape our solutions to fully meet the ideas and wishes of our clients. We are proud to have leading banks, insurance and telecommunication companies, as well as large FMCG corporations and SSCs amongst our highly prestigious partners.

  • Applies developed subject matter knowledge to solve common and complex business issues within established guidelines and recommends appropriate alternatives
  • Able to work independently up to minimal supervision on the recurrent business topics
  • May act as a domain champion and initiate projects addressing business topics of moderate to high complexity
  • Able to understand complex cross-functional business topics and focus on resolution
  • Ensures proper backup and handover during vacation and other absence
  • Applies internal policies to ensure the partner's policies and audit requirements are met

Job Responsibilities:

Backlog accountability

  • Manages customer/partner backlog to ensure that appropriate actions are taken to deliver orders within agreed SLA and according to business need
  • Reviews the backlog tools in use (e.g. E2E tool, FOM, or any other tool used by the partner's) on a daily basis and takes actions to bring the delayed orders back in contractual the partner's SLAs
  • Provide backlog analysis and summary report to customer and account team if and when required, in due time and with accurate information, as per the received requests
  • Manages all claims, exceptions and special requests in the area of Customer Operations, in due time and in alignment with agreed procedures/policies, as per the received requests
  • Coordinates customer’s change requests in due time and in alignment with agreed procedures/policies, as per the received requests, ensuring the accuracy of the task

Financial & revenue management

  • Ensures all orders are invoiced and closed in the systems, if not the case takes action to trigger the necessary invoice or provide the business justification to leave the billing open
  • Minimizes field inventory through constant analysis of the justification of each case and reports to Champion / TL
  • Keeps the volume of financial disputes to a minimum and actively works to closing them as soon as possible once they appear
  • Helps maximize the revenue on the accounts in quarter ends through collaboration with all involved stakeholders

Communication & E2E coordination

  • CSR/ Operations Specialist is the first & unique point of contact of the customer for all questions, information & requests regarding the orders in process & the claims – he/she drives the customer engagement (reactive and proactive) by timely and accurate feedback given to the customer and internal stakeholders on order status and actions taken to optimize the backlog in order to deliver the goods/services with agreed SLAs
  • Provides consultancy and guidance to customer on order management cycle (via phone/ email) and ensures customer is aware of the order acceptance policy. Delivers in time and accurate information, as per the agreed process/ procedure and the client’s request
  • Interfaces internally to the country team, SC Order Fulfillment, Logistics, Credit & Collection, all relevant Sales Operations functions and ISS (India Shared Services) back-end team, in order to ensure the best way of delivering the tasks
  • Provides consultancy and guidance to the account team on Customer Operations processes and policies
  • Confirm order is processed to customer for manual orders (where applicable)
  • Provide proactive status updates to customer and sales on order, especially on those at risk to be delivered out of SLA
  • Ensures all customer/ partner inquiries are acknowledged within 4 hours, including “status update or no-status-update”
  • Supports the ISS team, finds solutions to queries and issues raised and provides coaching and training as needed
  • First-level university degree
  • Mastery in English
  • Typically, 2-3 years of related experience (e.g., order support, supply chain function)
  • Advanced communication skills with the ability to convey medium impact messages clearly (verbal, written and presentation) to internal and external peers and management
  • Good command of PC and Microsoft Office Suite
  • Mentality adapted to Customer Services
  • Conflict resolution abilities
  • Problem-solving and analytical skills
  • Pro-activeness, receptivity
  • Excellent teamwork skills
  • Good organizational skills, structured approach
  • Quality oriented mindset with meeting tight deadlines
Employer's offer
  • Hybrid workmodule
  • 24 vacation days
  • Medical Subscription for Medicover
  • Meal tickets
  • Excellent learning opportunities! Variety in your work and a fantastic, informal work atmosphere
  • A challenging environment that will stimulate you to grow as a professional!
  • A great foundation for your career!
  • Grow with us! Your role will develop over time, so you can increase your experience and responsibilities. So, you can advance faster and further in your future career
  • A friendly and welcoming work environment with an international working atmosphere where you can practice and learn new language skills with a diverse mix of colleagues and clients